Privacy Policy

Effective Date: August 01, 2026
Last Updated: September 2, 2026

NXGen Racing Development Privacy Policy

At NXGen Racing Development, we believe personal information should be treated with the utmost confidentiality and respect.

We understand that families, particularly parents and guardians trusting us with information about their children, are placing that trust in our organization.

Our commitment is simple:

We will, to the best of our abilities, use personal information only for legitimate NXGen purposes, protect it appropriately, and never sell or rent personal information.

This Privacy Policy explains what information NXGen Racing Development (“NXGen,” “we,” “us,” or “our”) may collect, how we use it, when it may be shared, and the choices available to individuals and parents or guardians.

This policy applies to information collected through the NXGen website, online forms, registrations, merchandise purchases, donations, applications, communications, programs, and other services or activities operated by NXGen.

1. Information We Collect

The information we collect depends on how you interact with NXGen.

We collect only information that we reasonably need for the particular purpose for which it is provided or collected.

Information You Provide Directly

Depending on your relationship with NXGen, we may collect:

Parents, Guardians & Families

Name
Email address
Telephone number
Mailing and physical address
Emergency contact information
Relationship to participating child
Registration information
Communication preferences

Youth Riders & Participants

When a parent or legal guardian registers a minor, we may collect:

Child’s name
Age or date of birth
Racing class or division
Race number
Racing experience
Participation information
School or educational information
Emergency information
Medical or safety information when necessary for participation or emergency purposes

Children do not create independent NXGen website accounts. Registration and information submission for minors is handled through their parent or legal guardian.

Scholarship & Financial Assistance Applicants

When someone applies for NXGen financial assistance or a scholarship, we may collect information necessary to evaluate and administer the program, including:

Household information
Number of household members
Income or financial information
Information regarding financial hardship
Supporting documentation
Other information reasonably necessary to administer the program

We recognize that financial information is particularly sensitive and will handle it accordingly.

Volunteers, Coaches, Mechanics & Team Personnel

We may collect:

Name
Contact information
Employment or volunteer history
Qualifications
Certifications
References
Training information
Background-check information when applicable
Other information reasonably necessary for the person’s role with NXGen

Donors

We may collect:

Name
Contact information
Mailing address
Donation amount
Donation history
Donor preferences
Whether a donor wishes to remain anonymous

Payment information is processed through our payment providers as described below.

Customers

For merchandise and other purchases, we may collect:

Name
Billing information
Shipping address
Email address
Telephone number
Order information
Purchase history
Product preferences where applicable

Sponsors & Business Partners

We may collect information such as:

Name
Business name
Job title
Email address
Telephone number
Business address
Sponsorship interests
Partnership information
Communications and correspondence

2. Information Collected Automatically

When you visit the NXGen website, certain information may be collected automatically by the website or by services operating on our behalf.

This may include:

Internet Protocol (IP) address
Browser type
Device type
Operating system
Pages visited
Website activity
Referring website
Approximate geographic information
Date and time of visits
Cookies and similar technologies
Other technical information necessary to operate, secure, and improve the website

We may use this information to understand how visitors use our website, improve website performance, maintain security, troubleshoot problems, and evaluate the effectiveness of our communications.

3. Cookies & Similar Technologies

NXGen’s website may use cookies, pixels, tags, scripts, and similar technologies.

These technologies may be used for purposes such as:

Website functionality
Security
Remembering preferences
Analytics
Understanding website traffic
Measuring communications and campaigns
Improving website performance
Supporting embedded content
Marketing and advertising activities where applicable

Third-party services operating on our website may also use cookies or similar technologies according to their own policies.

Depending on your browser, device, or applicable law, you may be able to control certain cookies through browser settings or other available privacy controls.

Disabling certain cookies may affect website functionality.

4. Third-Party Services

NXGen works with third-party companies and service providers that help us operate our organization and website.

These providers may process information on our behalf or receive information necessary to provide their services.

These services may include:

Website hosting and administration
E-commerce
Payment processing
Shipping and fulfillment
Email communications
Website analytics
Social media services
Advertising and communication tools
Maps and location services
Security and fraud prevention
Form processing
Background checks
Accounting and financial services
Other technology and operational services

Third-party services may have their own privacy policies governing their handling of information.

NXGen does not control the privacy practices of independent third-party providers.

5. Payments

NXGen uses WooCommerce for website commerce and Stripe for payment processing.

Payment-card information is processed by Stripe.

NXGen does not intentionally store complete credit-card or debit-card numbers on its own systems.

Payment information may be subject to Stripe’s privacy practices and security procedures.

6. How We Use Personal Information

NXGen may use personal information for legitimate organizational purposes, including:

Registering riders and participants
Administering programs
Communicating with parents and guardians
Managing team activities
Providing coaching and training
Managing events
Processing merchandise orders
Processing donations
Administering scholarships and financial assistance
Managing equipment loan programs
Coordinating volunteers
Managing coaches and mechanics
Communicating with sponsors and partners
Processing payments
Shipping products
Responding to questions and requests
Sending organizational communications
Sending newsletters and fundraising communications
Improving our website
Understanding website usage
Maintaining website and organizational security
Preventing fraud or misuse
Meeting legal, regulatory, contractual, accounting, insurance, or safety obligations
Protecting the health and safety of participants
Supporting NXGen’s mission and programs

We will not use personal information for purposes that are materially different from the purpose for which it was collected without appropriate notice or authorization when required.

7. Information About Children

NXGen serves youth participants, including children as young as four years old.

We take the privacy and safety of children particularly seriously.

Parent or Guardian Registration

A parent or legal guardian must register a minor for participation in NXGen programs.

Children do not create their own NXGen website accounts.

We expect information regarding a minor to be provided by the child’s parent or legal guardian rather than directly by the child.

Children’s Information

Depending on the program or activity, NXGen may collect information about a child necessary to:

Register the child
Participate in racing and training
Provide coaching
Maintain safety
Respond to emergencies
Communicate with the parent or guardian
Administer scholarships or financial assistance
Manage team activities
Meet organizational, legal, insurance, or event requirements

We do not sell or rent children’s personal information.

We also do not intentionally use a child’s personal information for purposes unrelated to legitimate NXGen activities.

8. Parent & Guardian Rights Regarding Children’s Information

Parents and legal guardians may contact NXGen regarding personal information we maintain about their child.

Subject to applicable law and legitimate recordkeeping requirements, a parent or guardian may request:

Access to their child’s personal information
Correction of inaccurate information
Information about how their child’s information is being used
Deletion of information that NXGen no longer legitimately needs to retain

NXGen may need to verify the identity and authority of the person making a request before providing access to information or making changes.

We may retain certain information even after a deletion request when retention is reasonably necessary for:

Legal obligations
Tax or accounting requirements
Financial records
Safety records
Insurance requirements
Contractual obligations
Dispute resolution
Fraud prevention
Legitimate organizational recordkeeping
Other purposes permitted or required by law

Our general record-retention period is approximately three years, although certain records may need to be retained longer when required or reasonably necessary.

9. Photos, Video & Media

NXGen believes in celebrating our riders, families, volunteers, coaches, sponsors, and the motorsports community.

NXGen may photograph or record participants during practices, races, events, fundraisers, educational activities, community activities, and other NXGen-related activities.

Photos and video may be used in public-facing materials, including:

NXGen’s website
Social media
Newsletters
Promotional materials
Fundraising materials
Sponsor presentations
Public relations
Event coverage
Educational materials
Recruitment and program promotion
Other NXGen communications

Because participants may be minors, NXGen uses a separate Parent/Guardian Media Release to address authorization for the use of photographs, video, and other media.

The applicable media release should be reviewed before participating in activities where media may be captured.

10. When We Share Information

NXGen does not sell or rent personal information.

We may share information when reasonably necessary to operate NXGen and provide services.

Information may be provided to individuals or organizations that have a legitimate reason to receive it, including:

NXGen Board members
Coaches
Team managers
Mechanics
Authorized volunteers
Event personnel
Website administrators
Payment processors
Shipping providers
Technology providers
Accounting or financial service providers
Insurance providers
Professional advisors
Background-check providers
Sponsors or partners when appropriate and authorized
Government agencies or law enforcement when legally required

We follow a need-to-know principle whenever reasonably practical: people receive the information necessary for them to perform their responsibilities rather than unrestricted access to all information held by NXGen.

For example, a coach may need certain rider information to perform coaching or safety responsibilities, while a volunteer helping with merchandise may only need information necessary to fulfill an order.

11. Sponsors & Partners

NXGen works with companies and organizations that support youth development, racing, education, accessibility, and the future of motorsports.

We may share limited information with sponsors or partners when appropriate to fulfill a sponsorship agreement, program requirement, event activity, recognition opportunity, or other legitimate organizational purpose.

NXGen does not sell participant, family, donor, customer, or website visitor information to sponsors.

Sponsors do not receive unrestricted access to NXGen’s participant database.

Any sharing of information involving children will be handled with particular care and consistent with applicable authorization, agreements, and law.

12. Marketing & Communications

NXGen may communicate with individuals about:

Team activities
Race schedules
Training
Events
Fundraising
Scholarships
Volunteer opportunities
Sponsorship opportunities
Newsletters
Merchandise
Program announcements
Organizational news

Individuals may unsubscribe from marketing communications at any time by using the unsubscribe option provided in the communication or by contacting NXGen.

Unsubscribing from marketing communications does not necessarily stop important transactional, safety, registration, account, or program-related communications.

13. Donations

Donation information is used to process and administer donations, maintain appropriate financial records, communicate with donors, and support NXGen’s charitable activities.

NXGen does not sell or rent donor information.

Donors may contact NXGen to request changes to their communication preferences or to ask questions about information associated with their donations.

14. Scholarships & Financial Assistance

Information submitted through scholarship or financial-assistance applications may be sensitive.

NXGen uses this information only as reasonably necessary to:

Evaluate eligibility
Administer assistance
Communicate with applicants
Maintain appropriate records
Meet legal, accounting, grant, or organizational requirements
Prevent misuse or fraud

Access to sensitive financial information should be limited to individuals who need the information to perform their authorized responsibilities.

15. Volunteers, Coaches, Mechanics & Team Personnel

Information collected from volunteers, coaches, mechanics, and other team personnel may be used to:

Evaluate applications
Communicate regarding responsibilities
Verify qualifications
Coordinate schedules
Conduct required screening or background checks
Maintain organizational records
Support safety and compliance
Administer volunteer and staff programs

Access will be limited based on the person’s responsibilities whenever reasonably practical.

16. Data Security

NXGen takes reasonable administrative, technical, and organizational measures to protect personal information from unauthorized access, disclosure, alteration, or destruction.

No website, database, electronic transmission, or storage system can be guaranteed to be completely secure.

For that reason, while we work to protect information, we cannot guarantee absolute security.

If NXGen becomes aware of a security incident involving personal information, we will respond in accordance with applicable law and our organizational procedures.

17. Data Retention

NXGen generally intends to retain personal information for approximately three years.

The actual retention period may vary depending on the type of information and the reason it was collected.

Certain information may need to be retained longer because of:

Legal requirements
Tax and accounting requirements
Insurance requirements
Contracts
Safety or incident records
Dispute resolution
Financial records
Grant requirements
Regulatory obligations
Legitimate organizational needs

When information is no longer reasonably necessary for a legitimate purpose, NXGen may securely delete, destroy, anonymize, or otherwise dispose of it.

18. Your Privacy Choices

Depending on your relationship with NXGen and applicable law, you may have choices regarding your personal information.

You may contact NXGen to:

Ask what personal information we maintain about you
Request correction of inaccurate information
Request access to your child’s information
Request correction of your child’s information
Request deletion of information that NXGen no longer legitimately needs
Change communication preferences
Unsubscribe from marketing communications
Ask questions about how information is used
Raise a privacy concern

Certain requests may be subject to verification or legal limitations.

19. Privacy Requests

Privacy requests may be submitted through any of the following methods:

Email: [Insert Privacy Email]

Website: [Insert Website Contact Form]

Mail:

NXGen Racing Development
[Insert Mailing Address]

When submitting a request, please provide enough information for us to understand the request and locate the appropriate records.

For requests involving a minor, NXGen may request information reasonably necessary to verify that the requester is the child’s parent or legal guardian.

20. State Privacy Rights

Privacy laws vary by state.

Depending on where you live and whether a particular law applies to NXGen or your circumstances, you may have additional privacy rights concerning your personal information.

These rights may include, where applicable:

The right to know what personal information is collected
The right to access personal information
The right to correct inaccurate information
The right to request deletion
The right to obtain a copy of certain information
The right to opt out of certain types of processing
The right to appeal certain privacy decisions
The right to exercise applicable privacy rights without unlawful discrimination

NXGen will evaluate privacy requests based on applicable law, the nature of the request, and the information involved.

Because privacy laws change and may contain exemptions or thresholds, this policy does not attempt to state that every privacy right applies to every visitor.

21. Nevada Privacy

NXGen is based in Nevada and may collect information from individuals located in Nevada and other states.

NXGen will handle personal information in accordance with applicable Nevada privacy requirements and other applicable laws.

Individuals with questions about their Nevada privacy rights may contact NXGen using the information provided in this policy.

22. Third-Party Websites & Social Media

The NXGen website may contain links to or integrations with third-party websites and platforms, including social media, sponsors, event organizations, payment providers, video platforms, and other services.

Once you leave the NXGen website or interact directly with a third-party service, that third party’s privacy policy may apply.

NXGen is not responsible for the privacy practices, security, content, or policies of independent third-party websites.

We encourage visitors to review the privacy policies of websites they visit.

23. Children’s Online Privacy

NXGen understands that privacy protections for children can involve additional legal requirements.

Because NXGen serves children, we seek to structure our registration and information-collection practices so that parents and legal guardians remain involved in the process.

Children do not create independent NXGen website accounts.

Parents or legal guardians are responsible for registering minors and providing information necessary for participation.

If you believe a child has provided personal information to NXGen without appropriate parental or guardian involvement, please contact us immediately so we can review the situation.

24. Accessibility & Privacy

NXGen is committed to making our programs, communications, and website accessible to families and participants.

If you need an alternative method to submit a privacy request or access information because of an accessibility need, please contact us.

We will make reasonable efforts to provide an appropriate alternative.

25. Changes to This Privacy Policy

NXGen may update this Privacy Policy from time to time.

Changes may be made because of:

Changes to our programs
Changes to technology
Changes to third-party services
Changes in applicable law
Changes to organizational practices
Improvements to our privacy practices

When we update the policy, we will post the updated version on the NXGen website and update the “Last Updated” date.

We encourage visitors and families to periodically review the policy.

26. Contact NXGen

Questions, concerns, or requests regarding this Privacy Policy may be directed to:

NXGen Racing Development

Privacy Contact: Landon Roser

Email: info@NXGenRacing.com

Website: NXGenRacing.com

Our Commitment

Privacy policies can contain a lot of legal and technical language.

Our commitment is much simpler.

When someone gives NXGen their personal information, we believe it should be treated with the utmost confidentiality.

When we’re dealing with a child’s information, parents should be able to trust that NXGen will, to the best of our abilities, do everything we reasonably can to keep that information confidential and use it only for legitimate purposes.

We don’t sell or rent personal information.

We don’t believe families should have to wonder what we’re doing with their information.

And we believe that protecting a young person’s privacy is part of protecting that young person.

NXGen is committed to developing racers, building people, and creating pathways for the future of motorsports—while treating the families who trust us with the respect they deserve.